Concept Note on
GoI-UNDP project on Climate Risk Management in Urban areas.
The GoI-UNDP climate risk management project is being implemented in urban areas viz. Gangtok, Shimla, Bhubaneswar, Trivandrum, Madurai and Vijayawada through disaster preparedness and mitigation to be implemented at an overall coast of us 41.215 million from Oct 2012-Sept. 2015.
Objectives: The objectives of the project are as given below:
- To reduce disaster risk in urban areas by enhancing institutional capacities and to integrate climate risk reduction measures in development programmes as well as to undertake mitigation activities based on scientific analyses.
- To enhance community capacities to mange Climate risk in urban areas by enhancing the preparedness.
Outcomes: The key outcomes of the project are as follows:
- City Disaster Management Plans in 6 cities
- Hazard Risk and Vulnerability Analysis in 5 cities
- Communities in 359 wards trained to respond to disasters
- Action plan to strengthen Early Warning Systems in 5 cities based on analytical studies
- Sectoral (4) plans in each of the 6 cities to mainstream DRR and Climate Change Adaptation in development programmes.
- Knowledge Management
Activities: A broad outline of key activities that will be undertaken is presented below:
- Preparation of City Disaster Management Plan: Urban local bodies (ULBs) like municipal corporations are entrusted with the responsibility to mange key services and infrastructure of urban areas. However, low institutional and technical capacity at different levels has undermined effective implementation of effective disaster management measures in urban areas. In order to address this issue holistically, City Disaster Management (DM) Plans will be formulated in all the selected cities. The plans will highlight the standard operating procedures (SOPs) for various emergency support functions like communication, search and rescue, transport, public works, casualty management, law & order food, water & sanitation etc. and will lay down the mechanism to ensure greater inter-departmental coordination. The Plan will illustrate adequate focus on disaster risk reduction (DRR) and climate change adaptation (CCA) measures along with timeline for its implementation.
- Hazard Risk & Vulnerability Analysis (HRVA): This will focus on conducting HRVA through an interactive and participatory process in all cities except Shimla. Expert agencies will be engaged to conduct the study with due ownership of the local government. Consultations will be held with district nodal departments, ULB officials and other relevant stakeholders. The assessment reports and outputs will be referred to devise mitigation, preparedness plans as well as recovery strategies both for reducing disaster risks and impact of climate variability.
- Training of Community volunteers to respond to disasters: Building capacity of the community members in effective response has since been proved very effective in reducing disaster risks. This particular activity will focus on building capacity of community volunteers in disaster response in selected 359 wards. These wards will be selected based on their vulnerability profile. Community Emergency Response Teams will be constituted in each ward, Special efforts will made to mobilize volunteers from National Service Scheme (NSS), Civil Defence, members of residential welfare associations, welfare societies, schools, colleges, religious centers, sanitary workers, health workers, NGO staff etc. Hands on training would be provided to these volunteers on basic search & rescue, first aid, firefighting, crowd management, shelter management, relief distribution and basic health. The trained volunteers will be attached with the existing instructional system of the city so that their services could be availed for disaster mitigation and response activities.
- Strengthening Early Warning Systems (EWS): Strengthening EWS is a critical measure to reduce disaster risks. It is important to ensure that the EWS at local level address the need for “last mile Connectivity” and concerned agencies are able to disseminate warming to the local level in time. Under the project, in five cities except Vijayawada for evaluation of the existing EWs and emergency communication network will be done. Analytical studies by competent technical agencies will be conducted in the select cities and the existing gaps and challenges will be identified. The findings of the studies will be shared with a wide range of stakeholders though state level workshops. Based on the findings of the studies, action plan for strengthening EWS and Emergency Communication Network would be developed. The project may support partial implementation of the action plan in select cities depending on the ability to leverage resources from the city administrations and concerned elected representatives to utilize the MPLADs funds.
- Preparation of sectoral plans to mainstream DRR and CCA in development programmes: In all the cities, plans for integration of DRR & CCA under ongoing development programmes of sectors namely public health, infrastructure, housing and environment will be developed through consultations with various stakeholders. Development of these sectoral plans would also require intervention at the state and national level. Hence, state level consultation meetings and one national level workshop will also be held. These plans will provide policy inputs as well as demonstrate suitable local level pilots on integrating DRR & CCA into development programmes.
- Knowledge Management: This component will promote knowledge management and sharing activities on cross cutting across every activity areas. Workshops will be organized to share good practices and to tap in the tacit knowledge available with various experts and institutions. IEC materials and other knowledge dissemination products will be developed and distributed in the cities. Similarly, in order to get views of DM practitioners, queries on various elements of the project would be posted on solution exchange and the consolidated response would be analyzed to explore possibilities of improving the technical contents and processes while implementing the project.
Inclusion of Gender Concerns: In UNDP programmes, attention has been given towards much greater engagement of women, their specific concerns and commitment to gender equality in the context of disasters and inclusive and sustainable development. This requires a shift in our approach from recognizing gender dimensions of DRR not only in terms of providing basic information on gender differences to larger analysis to learn from women’s experiences in disasters and factoring in these in the interventions.
The project would promote the principles of equity, social inclusion and women’s empowerment. The HRVA studies will identify the gender vulnerabilities. Similarly the ward level response plans and CDMPs will address gender issues while planning for response and preparedness. The mitigation plan would provide adequate measures to promote gender equity and empowerment.
Project Management & Implementation Arrangements:
At national level:
The project would be implemented under the on-going Disaster Risk Reduction Programme framework approved by the Government of India. A work plan on an annual basis outlining activities and corresponding budgets will be prepared in consultation with the Ministry of Home Affairs (MHA), GoI and signed between MHA & UNDP annually.
The programme Management Board setup for the DRR programme under the chairmanship of Secretary (Border management), MHA and co-chaired by UNDP, would oversee the delivery and achievement of results under the project.
A project Steering Committee comprising (PSC) of representatives of MHA, UNDP, USAID and the participating states/cities will be set and will be chaired by the National Project Director (NPD) also the Joint Secretary (DM Division), MHA. The role of the PSC is to oversee the project management and be accountable for the achievement of planned results and efficient use of funds. The PSC will meet at least bi-annually to review the project and will perform the following functions:
- Build consensus around the project strategies and planned results.
- Provide advice when substantive changes are needed in project’s planned results, strategies or implementation arrangements.
- Ensure that project goals and objectives are achieved in the defined time frame.
- Review project progress against activities and outputs.
- Approve Annual Work Plans and Quarterly Work Plans
- Ensure periodic review.
At State Level:
The project will be anchored at the State Disaster Management Authority (SDMA)/Department of Disaster Management for overall strategic guidance and oversight whereas the actual implementation of the project will be carried out by the respective Municipal Corporations/District Administration. The implementing agency at the city level will be decided in consultation with SDMA/Department of DM. UNDP will also place human resource at the city level to provide implementation support to the state governments.
The State level Project Steering Committee (PSC) set up by the respective SDMA/concerned department for the GoI-UNDP DRR programme comprising of senior level state government officials and representatives from the participating cities would provide oversight at the state level and ensure inter-departmental linkages to facilitate mainstreaming and sustainability of the project outputs.
Guidelines to the state government for implementation of the project:
It is a time bound project which will result in development of a few scalable initiatives with potential to get replicated across the country. The concerned states are requested to:
- Officially communicate to MHA the nodal agency for the implementation of the project in the city and inform the city authorities about the project.
- Develop and submit the Annual Work Plan for the year 2013 by 1st January, 2013 for which UNDP will provide the necessary support to the states.
- Include the Department of Urban Development in the project steering Committee (if not done already)
- Open a separate bank account to receive funds from UNDP under the project.
- Nominate a focal point in the Department to deal with the project
- Identify relevant departments/ institutions, NGOs and experts who could be invited for a city consultation.